![]() Click Add icon next to Custom Policies, to create a new policy with custom values. Select an appropriate archive condition from the options provided:Choose this option to archive emails that you received before 'n' months, where n is the number chosen.This option is to archive emails based on count. You can choose to retain 'n' number of messages that you recently received in a folder and archive the rest of the emails. ![]() pst file into a separate archive.pst file that you can open from Outlook any time you need it. Technically, archiving transfers older items from the main. Email size exceeds _ MB & older than _ daysThis option is to archive email based on its size and period. Outlook Archive (and AutoArchive) moves older email, task and calendar items to an archive folder, which is stored in another location on your hard drive. You can choose to archive emails that are larger than the specified size limit and are older than n number of days. ![]() If you set a password, you must enter it every time that the data file is opened for example, when. If a mailbox with an auto-expanding archive reaches a total of 1.5 TB of data stored in the auto-expanding archive, no more data will be stored in the auto-expanding archive or moved from the main archive to the auto-expanding archive. ![]() Type a password in both the Password and Verify Password text boxes and select OK again. To add a password, check the Add Optional Password box. Under AutoArchive, click AutoArchive Settings. From the Inbox, select New Items > More Items > Outlook Data File. Click the Run AutoArchive every n days box and specify how often to run AutoArchive.Archived messages will not be made available to IMAP clients and new POP clients. You can manually archive selected individual messages or folders. Please note that the archival of emails will not change the storage used by your mailbox or your folders.The PST file is a mail archive file created by Microsoft for its family of. Also, delete all old emails that are no longer required. This also includes emptying the Outlook Deleted Items folder. Your automatic archiving will be activated and set up.In addition to these basic steps, you should archive old important emails in order to free up some space within the Outlook data file. Select Rules and then click on the name of the rule that you just created. Close the? Rules window if it is open and go to? Message in the top menu. If it does not, manually change it yourself. The drop-down box to the right of it should automatically change its selection to? Inbox (On My Computer). Next, under the? Then options, modify the? Change status drop-down list to have? Move message selected. For example, if you copied the example images, after 180 days or more older messages would start to be archived.ħ. Then in the drop-down list that appears next to it, select? Greater than and type your desired number of days.Select? Date received in the list of choices. If you would like your Inbox messages to archive after a certain number of days (example: 180 days), you may click on the drop down menu under? If that will say? All messages.If you want all of your messages to be archived automatically, skip this step and go straight to step 7. For the next box that pops up, name your rule "Archive", "Auto-Archive", or whatever else you want.Ħ. Auto Archive data - where is it stored and how can I delete it Archive, Client, and Compliance & Security feature details Outlook for Mac: Where are My. ![]() In the AutoArchive dialog box, uncheck the Run AutoArchive every X days box, and then click OK button to close the dialog. Click the AutoArchive button under Other tab in the Options dialog box. In the next window that appears, choose? Exchange for your selection and click on the? + button at the bottom.ĥ. In Outlook 2007, you can turn off the auto archive function as follows. Select? Rules from the list of available choices.Ĥ. Click on the? Tools option in the top menu bar.ģ. Open up Outlook and log in (if necessary).Ģ. Archiving in Outlook for Mac can be done by using a set of rules to automatically copy over messages older than a set number of days into a local folder. In Outlook for Windows, you can setup AutoArchive to archive Outlook items by specific time automatically on a regular interval. This is a page to show anyone with Microsoft Outlook 2011 for their Mac how to have their inbox automatically archive their messages within the user's ordered specific limitations and demands.ġ. ![]()
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